Location:: Chatham, ON, N7M 5J5
Salary:: $28.50 hourly / 35 hours per Week
Terms of employment:: Permanent employment, Full time, Day, Evening, Morning
Start date:: Starts as soon as possible
vacancies:: 1 vacancy
Job Description
. Supervising and planning administrative procedures for offices and updating, assessing, and introducing new procedures
. Set job schedule, assign work to office support staff/ employees, and ensure that deadlines are met, and processes are followed
. Conduct administrative tasks relevant to office
. Manage executives' schedules, calendars, and appointments
. Administer policies and procedures related to the disclosure of information in
handling requests for access to data and privacy laws by the government
. Synchronize and schedule office services such as housing, relocation, utilities, materials, forms, asset disposal, parking, maintenance, and security services
. Analysis and oversight of administrative tasks relevant to the processes of budgeting, procurement and project planning and management
. Partner with HR to maintain office policies as necessary
. Assist in planning the budget for activities and ensuring inventory and budgetary control
. Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
. Collect information and make periodic reports, manuals and correspondence, special reports, etc.
Job Requirements:
Languages
English
Education
Secondary (high) school graduation certificate
Experience
7 months to less than 1 year
Responsibilities
Tasks
. Implement new administrative procedures
. Review and evaluate new administrative procedures
. Delegate work to office support staff
. Establish work priorities and ensure procedures are followed and deadlines are met
. Carry out administrative activities of establishment
. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
. Assist in the preparation of operating budget and maintain inventory and budgetary controls
. Assemble data and prepare periodic and special reports, manuals and correspondence
. Perform data entry
. Train staff
. Oversee and co-ordinate office administrative procedures
. Resolve conflict situations
. Monitor and evaluate
. Oversee payroll administration
. Plan and control budget and expenditures
Supervision
1 to 2 people
Experience and specialization
Computer and technology knowledge
. MS Excel
. MS Office
. MS Outlook
. MS PowerPoint
. MS Windows
. MS Word
Additional information
Work conditions and physical capabilities
. Ability to work independently
. Tight deadlines
. Attention to detail
. Large workload
Personal suitability
. Efficient interpersonal skills
. Excellent oral communication
. Excellent written communication
. Reliability
. Ability to multitask
. Integrity
. Team player
How to apply
By email:: hr.kingswing@outlook.com
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