Coastal College of BC Ltd. DBA Coastal College of British Columbia is looking for an Administrative Assistant. Detailed job description is provided below:
Job Title: Administrative Assistant
Salary: $26.00 Hourly
Job Type: Permanent & Full-time (30-40 hours per week)
Language: English
Experience: 1 year of related work experience is preferred
Start date of Employment: As soon as possible
Positions Available: 1
Minimum Education: Completion of Secondary School or relevant work experience
Job location: 8338 120 St Unit 200, Surrey, BC V3W 3N4
Job Description:
- Handle day to day office tasks such as filing, reports preparation, setting-up meetings and reordering supplies;
- Establish work priorities, delegate work to office support staff and ensure that proper office procedures are being followed;
- Review candidate documents and prepare review reports;
- Plan and coordinate various events and activities such as seminars, workshops, and conferences;
- Coordinate and organize regularly recurring events such as registration, timetable, room bookings, examinations, committee meetings, and course material requests;
- Work with management to create financial projections and make adjustments to the budget;
- Review program registrations and liaise with other departments to process changes to student records and registration;
- Compile course information and update course calendar information;
- Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature and require a thorough knowledge of established policies and procedures
- Provide program and admissions information to potential applicants, students and faculty;
- Ensure that there are no conflicts with student timetables and work with the appropriate office to resolve course conflicts;
- Monitor student course registration and provide them access to online learning platforms;
- Compile, review, and distribute application and admission files for review by the admissions department;
- Provide updates to applicants about the status of their application;
- Prepare various documents such as correspondence, reports, and minutes of meetings;
- Gather and compile data and documentation for a variety of reports, memos, and program activities;
- Gather, assemble, and distribute documentation required for registration, course material, grade appeals, reinstatements, course overload and prerequisite permissions, and transfer credits;
Collect, verify, and input data into various spreadsheets and database systems;
- Coordinate the calendar of supervisor and resolve scheduling conflicts
- Schedule and coordinate meetings including room bookings, agendas, catering and travel arrangements for various events, when required;
- Monitor and order office supplies, when required;
- Source and obtain pricing information for office supplies and equipment;
- Set up and maintain filing systems, both electronic and hard copy;
- Classify, sort, and file correspondence, records, and other documents;
- Update and maintain confidential files and records; handle sensitive material in accordance with established policies;
- Assemble, copy, collate, and disseminate a variety of documents and materials;
- Open and distribute incoming mail and faxes;
- Prepare outgoing mail, faxes, and courier shipments;
- Maintain the confidentiality of student files and documents;
- Perform light accounting/book keeping duties;
- Perform any other relevant tasks as per supervisor’s instructions.
How to apply: Please e-mail resumes to coastalcollegebc@outlook.com
|