Work Location: Suite 406, North Tower, 5811 Cooney Road, Richmond, BC V6X 3M1
Working Hours: 35 – 40 hours
Language of Work: English
Benefits: Dental and Extended Medical Care
Please contact via email: hr@baxian.ca
Company Info:
Baxian Consulting Ltd. is a newly established immigration consulting service company located in Vancouver; however, we employ a team of experts with more than ten years of industry experience, including 6 licensed immigration consultants. In addition to the professional team, we also intend to build a platform to share immigration-related news and break the information barrier for all overseas clients. We strive to pass on the most authentic and fastest first-hand immigration policy changes to the public and all prospected immigrants.
This position involves coordinating with multiple departments, managing office procedures, handling communication channels, and implementing office policies.
Job Duties:
1.Document current office procedures, such as document management, communication protocols, scheduling, and office supply management. Regularly review existing procedures to identify inefficiencies, redundancies, or areas that could benefit from improvement.
2.May implement new procedures. This includes developing a rollout plan, communicating changes to the staff, and providing training as needed.
3.Create clear task lists and schedules that outline priorities for the day, week, or month. Share these with the relevant staff members to ensure everyone is aware of what needs to be done and when.
4.Hold regular team meetings or briefings to communicate priorities, discuss any changes, and ensure that everyone is aligned on the most important tasks.
5.Regularly assess the office’s equipment and supply needs, taking into account usage patterns, staff requests, and budget constraints.
6.Maintain a detailed inventory of all office assets, including furniture, equipment, and technology. This inventory should include information on purchase dates, conditions, and depreciation.
7.Collaborate with department heads and senior management to assess the financial needs for various projects, departments, or operational areas. Assist in implementing and enforcing budgetary controls to prevent overspending.
8.Work closely with different departments to gather the necessary data. This may involve requesting reports or accessing databases. Prepare structured reports for the management to review.
9.Ensure that the company’s records are managed efficiently, securely, and in compliance with all relevant policies and regulations.
Qualifications:
1.The completion of a college diploma in Business Administration, Commerce, or Management. (Equivalent experience may be considered.)
2.1 - 2 years of proven experience in administrative roles or a similar capacity.
3.Possess a skilled practice of commonly used office software such as Adobe and Microsoft Office suite.
4.Demonstrate outstanding organizational and time management skills; can process multiple office tasks simultaneously while prioritizing objectives with the most urgency.
5.Ability to identify and solve administrative issues efficiently.
6.Show good communicational skill and interpersonal skill.
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