Responsibilities:
Tasks
• Determine and establish office procedures and routines
• Schedule and confirm appointments.
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Greet people or direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Carry out administrative activities of establishment
• Assist in the preparation of operating budget and maintain inventory and budgetary controls
• Oversee and co-ordinate office administrative procedures.
• Establish work priorities and ensure procedures are followed and deadlines are met
• Assemble data and prepare periodic and special reports, manual and correspondence
• Review and evaluate new administrative procedures
Work conditions and physical capabilities
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
Personal suitability
• Organized
• Reliability
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