Location:: Thunder Bay, ON P7E 6W2
Vacancies:: 1 vacancy
Terms of employment:: Permanent employment, Full time 40 hours/week
Start date:: As soon as possible
Employment conditions: Morning, Day, Evening
Job Description
· Supervising and planning administrative procedures for offices and updating, assessing, and introducing new procedures
· Set job schedule, assign work to office support staff/ employees, and ensure that deadlines are met, and processes are followed
· Conduct administrative tasks relevant to office
· Manage executives' schedules, calendars, and appointments
· Administer policies and procedures related to the disclosure of information in
handling requests for access to data and privacy laws by the government
· Synchronize and schedule office services such as housing, relocation, utilities, materials, forms, asset disposal, parking, maintenance, and security services
· Analysis and oversight of administrative tasks relevant to the processes of budgeting, procurement and project planning and management
· Partner with HR to maintain office policies as necessary
· Assist in planning the budget for activities and ensuring inventory and budgetary control
· Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
· Collect information and make periodic reports, manuals and correspondence, special reports, etc.
Job Requirements:
Languages
English
Education
Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
Personal suitability
Efficient interpersonal skills, Excellent oral communication, Excellent written communication, Flexibility, Organized, Reliability
Computer and technology knowledge
MS Excel, MS Office, MS Outlook, MS PowerPoint, MS Windows, MS Word
Tasks
Review, evaluate and implement new administrative procedures, Delegate work to office support staff, Establish work priorities and ensure procedures are followed and deadlines are met, Carry out administrative activities of establishment, Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation, Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services, Assist in the preparation of operating budget and maintain inventory and budgetary controls, Assemble data and prepare periodic and special reports, manuals and correspondence, Oversee and co-ordinate office administrative procedures
Work conditions and physical capabilities
Fast-paced environment, Work under pressure, Tight deadlines, Attention to detail, Large workload
How to apply
By email:: cozy.c@hotmail.com
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