Responsibilities:
• Reviewing and processing invoices to be sent to customers
• Managing and updating AP on QBO and Hubdoc and Procore
• Updating internal records and maintain an organized file system
• Controlling the daily expenditures and incomes
• Reconcile project costs, including 3D printing materials, construction labor, and equipment expenses, to maintain accurate financial records
• Managing office supplies inventory
• Managing expectations of the project in terms of payments and receivables
• Handling insurance-related matters such as WSIB (Workplace Safety and Insurance Board) and COI (Certificate of Insurance)
• Provide support to staff for administrative tasks, and assist with onboarding new employees or subcontractors, ensuring they understand the company’s policies and project-specific requirements
• Coordinating OPP/OPS (Ontario Provincial Police/Ontario Provincial Services) clearances for individuals as per project requirements
• Managing onsite and in office persons and helping them resolve their queries (mostly related to paycheques and QBO time and HUMI).
• Managing payroll, vacation days and reimbursements as per approvals from the management
• Other work assigned such as but not limited to sending NDA’s, subcontractor packages etc.
• Maintaining Health and safety documentation.
• Maintaining records for health and safety certifications for both subcontractors and personnel
• All communications via Office365, internal ERP and QBO.
• Providing administrative support for project management teams, including organizing meetings, preparing reports, and maintaining schedules for 3D concrete printing projects.
• Managing the financials of each 3D printing project in QuickBooks Online (QBO) and Procore
• Managing contracts and vendor relationships for the supply of 3D concrete printing technology, materials and service, negotiating pricing and service terms.
• Managing supply chain logistics for 3D printing materials (e.g., concrete, composites, and other specialized materials), ensuring timely procurement and inventory control.
• Document all certifications and training activities in Autodesk Construction Cloud, ensuring easy access and compliance reporting.
• Autodesk Construction Cloud for real-time project updates, ensuring that all relevant project stakeholders have up-to-date information on financials, progress, and documentation.
Requirements
• Educational Background: A degree or diploma in Business, or a related field is required.
• Industry Knowledge: Familiarity and six months experience with 3D printing in construction (additive manufacturing) is essential, including an understanding of its applications and processes.
• Technical Proficiency: Proficiency and six months experience working with Office 365, QuickBooks Online (QBO), Autodesk Construction Cloud, Hubdoc, Procore, HUMI, ERP.
• Six months experience handling health and safety documents and WSIB and Certificate of Insurance matters.
• Six months experience coordinating Ontario Provincial Police and Ontario Provincial Services clearances.
• Six months experience managing supply chain logistics for 3D printing materials.
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