Location: 30 Simona Dr, Bolton, ON, L7E 4E8
Work location:: On site
Salary:: $36.10 hourly / 35 hours per week
Terms of employment:: Permanent employment, Full time, Evening, Morning, Day
Start Date:: Starts as soon as possible
vacancies:: 1 vacancy
Job Description
. Supervising and planning administrative procedures for offices and updating, assessing, and introducing new procedures
. Set job schedule, assign work to office support staff/ employees, and ensure that deadlines are met, and processes are followed
. Conduct administrative tasks relevant to office
. Manage executives' schedules, calendars, and appointments
. Administer policies and procedures related to the disclosure of information in handling requests for access to data and privacy laws by the government
. Synchronize and schedule office services such as housing, relocation, utilities, materials, forms, asset disposal, parking, maintenance, and security services
. Analysis and oversight of administrative tasks relevant to the processes of budgeting, procurement and project planning and management
. Partner with HR to maintain office policies as necessary
. Assist in planning the budget for activities and ensuring inventory and budgetary control
. Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
. Collect information and make periodic reports, manuals and correspondence, special reports, etc.
Job Requirements:
Languages
English
Education
Secondary (high) school graduation certificate
Experience
1 year to less than 2 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
. Review and evaluate new administrative procedures
. Establish work priorities and ensure procedures are followed and deadlines are met
. Carry out administrative activities of establishment
. Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
. Assist in the preparation of operating budget and maintain inventory and budgetary controls
. Assemble data and prepare periodic and special reports, manuals and correspondence
. Oversee and co-ordinate office administrative procedures
Experience and specialization
Computer and technology knowledge
. Electronic mail
. MS Excel
. MS Office
. MS Outlook
. MS PowerPoint
. MS Windows
. MS Word
Additional information
Work conditions and physical capabilities
. Fast-paced environment
. Work under pressure
. Tight deadlines
. Attention to detail
. Large workload
Personal suitability
. Efficient interpersonal skills
. Excellent oral communication
. Excellent written communication
. Flexibility
. Organized
. Reliability
How to apply
. By Direct Apply
By email:: fleetexjobs@gmail.com
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